AI automation · Any industry · Worldwide
Quotes, invoices, intake, scheduling, follow-ups, reports. Set your numbers and see how many hours your team could get back for customers, the job itself and the work only people can do.
The hours-back calculator
How we estimate: a quarter of those hours automated, at $42 an hour for office staff pay and benefits in the New York area. Seats assume everyone has one on each platform you pick and 30% go unused, at annual list price (ChatGPT $20, Claude $20, Copilot Business $21; Gemini comes with Google Workspace). Sources. Your review swaps in your real numbers.
Where the hours go
Most teams lose the most time to five jobs: quote requests, invoice coding, ticket routing, follow-up emails and weekly reports. Each one has a clear trigger and a clear result, which is what makes it safe to hand to AI.
The same jobs show up in every industry, from law firms, dental practices and contractors to manufacturers, distributors, retailers, restaurants and nonprofits. See how it works in your industry.
A request comes in and AI pulls the details into your quoting tool and drafts the quote. Your estimator checks it and hits send.
Supplier bills get read, coded to the right account and matched to the purchase order. Your bookkeeper only looks at the exceptions.
Requests from staff or clients get sorted by type and urgency and land with the right person, with a suggested reply attached.
Quotes with no reply after a few days get a drafted follow-up waiting for approval. Nobody has to keep a list in their head.
Figures from your CRM, accounting and help desk land in one written summary every Monday at 7 AM.
A person approves anything that goes to a client or moves money.
Idle seats, any platform
Software seats go unused more often than most owners expect, and AI seats are no different. We check ChatGPT, Claude, Gemini, Copilot and the other AI tools from their admin reports, then either train the people who would use a seat on their real work or cancel it before renewal.
Team and Enterprise workspaces, plus personal Plus accounts that show up on expense reports.
Team and Enterprise seats, and which projects hold company files.
Gemini in Google Workspace, by person and by app.
Microsoft 365 Copilot licenses against weekly active use in your admin center.
Sources, checked October 2026:
The free review
We spend thirty minutes on a call working out where your team's repeating hours go and which AI seats sit unused, and you leave with the first two jobs worth automating. It runs remotely for businesses in any industry, from our base in New York and New Jersey to teams worldwide, and you keep the notes whether or not you hire us.
We go team by team and put real hours next to each job.
We count who uses which AI tool, from your admin reports if you want to open them on the call.
You get the two automations with the best return and a rough price for each.
Once something is live, the hours saved show up on one dashboard your managers can check each morning.
Pricing
A single workflow automation pilot typically costs about $5,000 in the market. Your Kildaris quote is a fixed price after a free 30-minute call, set to come in under the typical market cost for the same scope, with no hourly surprises. See how we compare.
One workflow built, tested and live, with a person approving the output.
Every team and platform reviewed, with a ranked list of what to automate.
Fix the data and permission problems that stall Copilot, then train people on their own work.
What AI tools can reach in your files, plus a written policy staff will read.
Help desk and monitoring, 24x7x365. Patching, backup, identity and security are quoted add-ons.
Hours saved, seats in use and the numbers you run the business on, in one place.
Questions
Repeating work with a clear trigger and a clear result, in any industry. Quote requests, invoice coding, ticket routing, follow-up emails and weekly reports are common first builds, and the same approach fits patient intake, job scheduling, order processing and field reports. A person approves anything that goes to a client or moves money.
All of them. We build automations for professional services, legal, healthcare and dental, construction and trades, manufacturing, distribution, retail and e-commerce, real estate, restaurants, nonprofits, financial services and insurance, and logistics. Industry pages are at kildaris.com/industries.
Whichever fits the job and the tools you already pay for. We are vendor-neutral and works with any AI platform, from ChatGPT, Claude, Gemini, Microsoft Copilot and any other AI platform to Perplexity, Notion AI, Zapier and n8n. The review tells you which one suits each task, and often the answer is a platform you already own.
Where your team spends its repeating hours, which AI seats you pay for and how often they get used, and the first one or two jobs worth automating. If you want, we open your admin usage reports together on screen. You keep the notes whether or not you hire us.
In the market, a single workflow automation pilot typically costs about $5,000, a wider AI assessment about $3,500 and an AI governance audit about $4,950, and one published Copilot partner package totals $8,950. Your Kildaris quote is a fixed price after a free 30-minute call, set to come in under the typical market cost for the same scope. It is agreed in writing before any work starts.
From the admin and usage reports your platforms already provide. Where a platform shows activity by user, we count the seats nobody has opened in the last 30 days. Where it does not, we ask each team what they actually use.
Public data, listed under the seat section of this page. Labor cost is $42 an hour, from Bureau of Labor Statistics pay and benefits for office staff, scaled to New York area wages. We assume a quarter of the repetitive hours you enter get automated and that 30% of AI seats go unused, at each platform's annual list price. The free review replaces these with your own numbers.
Yes. We can put the hours handed back, the automations running and the seats in use on one live dashboard your managers check each morning. A dashboard is scoped and priced like any automation build.
Book it
Tell us roughly how big the team is and we reply within one business day to set a time. Bring a rough sense of where the hours go. We bring the questions.
It carries your numbers: the hours AI could hand back, the AI seats nobody uses, and what to automate first. Email it from your own inbox, save it as a PDF, or copy a link that opens this page with the same numbers.
Nothing is sent from our side, and no sales sequence follows.
To: your CFO · From: you
Our team of 25 spends about 150 hours a week on work AI can do.
What to do first